GOVERNMENT PRINTING WORKS
The Government Printing Works is an equal opportunity, affirmative action employer. It is intended to
promote representivity through the filling of these posts. The candidature of persons whose
appointment/transfer/promotion will promote representivity will receive preference.
APPLICATIONS
All applications must be forwarded to: The Branch: Human Resources,
Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand delivered
to: 149 Bosman Street, Pretoria.
FOR ATTENTION
Ms. L Pale / Ms. V Maja, Human Resources Tel No: (012) 764 3976 /012 764 3912
CLOSING DATE
26 September 2023 (16:00)
NOTE
Applications must be submitted on the prescribed form Z83 (NB. The new
application for employment form can be downloaded at www.dpsa.gov.zavacancies, the old prescribed application for employment form Z83 was withdrawn
with effect from 31 December 2020) and must be completed in full with page 2 duly
signed (failure to do so will result in your application not being considered), and
clear indication of the reference number on the Z83. The application must include
only completed and signed new Z83 Form, obtainable from any Public Service
Department or on the internet at www.gov.za, and a detailed Curriculum Vitae.
Certified copies of Identity Document, Senior Certificate and the highest required
qualification as well as a driver’s license where necessary, will only be submitted
by shortlisted candidates to HR on or before the day of the interview date. It is the
responsibility of applicants in possession of foreign qualifications to submit
evaluated results by the South African Qualifications Authority (SAQA). The
Government Printing Works reserves the right to fill or not fill its advertised posts.
General information. Applicants applying for SMS posts are required to
successfully complete the Nyukela Public Service Senior Management Leadership
Programme (submitted prior to finalisation of an appointment) as endorsed by the
National School of Government available as an online course on
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Applicants
are expected to pay for the course and may enrol for it at a cost of R265.00. The
duration of the course is 120 hours. Shortlisted candidates for SMS posts will be
subjected to a technical exercise, which intends to test relevant technical elements
of the jobs by the Government Printing Works. Following the interview and the
technical exercise, the Selection panel will recommend candidates to attend a
generic management competency assessment (in compliance with the DPSA
Directive on the Implementation of Competency-based assessments). The
competency assessment will be testing generic managerial competencies, using
the mandated DPSA SMS competency assessment tools. Personnel suitability
checks will also be administered as a part of the selection process. Successful
candidates will be required to enter in an employment contract and performance
agreement (as relevant) and must obtain a positive security clearance. Applications
received after the closing date as well as those who do not comply with the
requirements will not be taken into consideration. If you have not received a
response from this institution within three months of the closing date, please
consider your application unsuccessful.
SENIOR ADMINISTRATIVE OFFICER: LEGAL SERVICES (CORPORATE
COMMERCIAL) REF NO: GPW 23/77
SALARY
R359 517 per annum
CENTRE
Pretoria
REQUIREMENTS
National Diploma at NQF Level 6 as recognized by SAQA in Administration/ Public
Administration/ Public Management/ Office Management and Technology. Two (2)
years’ Administration experience in the field of legal support services is required
Provide an administrative support service to the office of the Directorate Legal
Services. Provide administrative support by compiling submissions and reports,
photocopying documents and scanning information as required. Providing
reception services including call screening as well as attending messages. Diary
Management. Manage Filing system in the Office of the Directorate Legal Services.
Support with the management of leave and compilation of leave register. Ensures
effective flow of information and documents to and from the office of the Directorate
Legal Services. Ensure the security profile and classification of documentation
reports and information related to the office. Handle procurement of standard items
like Stationery and refreshment for the activities within the office of the Directorate
Legal Services. Liaise with stakeholders and implement actions in line with the
relevant protocols and delegations. Respond to enquiries received from internal
and external stakeholders. Distribute/allocate tasks to staff and provide deadlines.
Provide secretarial support to the Directorate Legal Services. Arrange meetings
and coordinates logistical arrangements for the meeting i.e. venue, refreshments,
agenda, action log etc. Record minutes/decisions and communicates to the
relevant role players and follow up on progress made. Administer documents
control within the Directorate Legal Services office. Management of all incoming
and outgoing correspondence; as well as tracking correspondence and
submissions; Ensure that all documents are registered on Electronic system.
Coordinate responses to and submissions on, all requests the Director: Legal
Services. Scrutinize routine documents and make notes for the Directorate Legal
Services. Forward correspondence to the Director: Legal Services. Redirect
correspondence as per instructions and maintain copies of documents. Make follow
up on referred correspondence. Coordinate feedback from stakeholders, refer to
the Director: Legal Services and dispatch accordingly. Provide logistical support to
the Directorate Legal Services. Make travel arrangements by sourcing relevant
quote and prepare submission for approval. Arrange bookings (i.e. Flights,
accommodation, car hire, and shuttle) and provide information to the traveller.
Prepare Substance & Travel claims upon return from the trip. Efficient administrate
and manage Budget. Check and correlates reports to ensure that expenditure is
correctly allocated. Keep record of expenditure commitments, monitor expenditure
and alters manager of possible over and under spending. Identify the need to move
funds between items, consults with manager and compile submission in this regard.
Handle procurement processes within the Directorate Legal Services.
ENQUIRIES
:
Adv S Ramasodi Tel No: (012) 748 6321
POST 32/28
:
WAREHOUSE CONTROLLER: SECURITY STORES: TRAVEL DOCUMENTS
REF NO: GPW 23/78
SALARY
:
R359 517 per annum
CENTRE
:
Pretoria
REQUIREMENTS
:
National Diploma at NQF Level 6 as recognized by SAQA in Supply Chain
Management / Warehouse Management / Purchasing/ Logistics Management. Two
(2) years’ experience in secure warehousing and distribution management of which
1 year should be in a supervisory capacity.
DUTIES
:
Receive and safely store passports, ID’s and related materials and parts. Receive,
Inspect, and record incoming shipments. Ensure receiving of the correct items and
quantity as per documentation and invoice date. Ensure that the warehouse is
organized and optimized for efficient storage and retrieval of materials. Establish
appropriate storage locations, implement labelling systems, and maintain a tidy and
safe working environment. Ensuring that warehouse equipment, such as forklifts,
pallet jacks, or conveyor systems, are well-maintained and in proper working
condition. This includes scheduling routine maintenance, coordinating repairs, and
training warehouse staff on safe equipment operation. Continuously evaluate
warehouse processes and identify opportunities for improvement: This may involve
implementing new inventory management systems, streamlining workflows,
optimizing space utilization, or introducing automation technologies to enhance
efficiency and accuracy. Ensure the efficiently issuing of passport, ID and related
stock. Ensure that material/stock issuing meets production units’ demands and
expectations. Ensure that stock issued is documented and signed for as per GPW
requirements. Ensure the safe moving of the stock according to the required security measures. Collaborate with other units, such as production, procurement,
and quality assurance, to coordinate the flow of materials and provide accurate
information on stock availability, lead times, and any issues affecting warehouse
operations. Ensure the safekeeping of stock. Ensure the proper and secure
handling of material and stock in the warehouse, including loading and unloading
shipments, moving materials between storage areas, and the proper packaging
and protection to prevent damage. Responsible for maintaining accurate and upto-date inventory records of all travel and ID document production materials stored
in the warehouse. Ensure that regular and accurate stock checks are conducted.
The evaluation of stock count accuracy and completeness as well as the
reconciliation of discrepancies. Ensuring the security and compliance of the
warehouse by implementing security measures, such as restricted access controls,
surveillance systems, and inventory tracking mechanisms, to prevent unauthorized
access and minimize the risk of theft or loss. Identify security risks and recommend
and implement plans to mitigate the risks. Provide efficient administration support
services for the Sub-division. Rendering of all administrative related functions.
Render logistical support, the ordering and issuing of stationary, etc. Proper
recordkeeping and maintaining of the filing system. Provide accurate reports as
required on time. Manage human resources services in the section. Form part of
the recruiting and selecting process of staff in the Section. Allocate and check work
of staff. Functional/Technical advice to staff in the Section. Formal disciplinary
measures applied according to prescripts and procedures if necessary. Conduct
performance reviews per GPW policy. Promote and foster team building in the
Section. Safety, health, environment, risk, and quality (SHERQ) management in
the Section. Comply with all OHSA safety requirements. Monitor and mitigate plant
related safety risks. Ensure that SHERQ processes are adhered to it all times. The
ensuring of up-to-date policies and procedures for the Sub-Directorate. Assist with
the developing and review of policies and procedures for the Sub-Directorate. Keep
up to date with new trends in the industry.
ENQUIRIES
Ms L Bhanda Tel No: (012) 748 6224
POST 32/29
PERSONAL ASSISTANT REF NO: GPW 23/79 (X3 POSTS)
SALARY
R294 321 per annum
CENTRE
Pretoria
REQUIREMENTS
National Diploma at NQF Level 6 as recognized by SAQA) in Office Administration/
Public Administration/ Public Management/ Office Management and Technology.
A minimum of one year experience in rendering secretarial, clerical, and
administrative support services to Senior Manager.
DUTIES
Provides a secretariat/ receptionist support service to the manager. Receives
telephone calls in an environment where, in addition to the calls for the senior
manager, discretion is required to decide to whom the call should be forwarded. In
the process the job incumbent should finalise some enquiries. Performs advanced
typing work. Operates and ensures that office equipment, e.g. fax machines and
photocopiers, are good working order. Records the engagements of the senior
manager. Utilises discretion to decide whether to accept/decline or refer to other
employee’s requests for meetings, based on the assessed importance and urgency
of the matter. Coordinates with and sensitises/advice the manager regarding
engagements; and compiles realistic schedules of appointments. Renders
administrative support services. Ensures the effective flow of information and
documents to and from the office of the manager. Ensures the safekeeping of all
documentation in the office of the manager in line with relevant legislation and
policies. Obtains inputs, collates and compiles reports. Progress reports; Monthly
reports; Management reports. Scrutinizes routine submissions/reports and make
notes and/or recommendations for the manager. Responds to enquiries received
from internal and external stakeholders. Drafts documents as required. Does filling
of documents for the manager and the unit where required. Collects, analyses and
collates information requested by the manager. Clarifies instructions and notes on
behalf of the manager. Ensures that travel arrangements are well coordinated.
Prioritizes issues in the office of the manager. Manages the leave register and
telephone accounts for the unit. Handles the procurement of standard items like
stationery, refreshments etc for the activities of the manager and the unit; and obtains the necessary signatures on documents like procurement advice and
monthly salary reports. Provides support to manager regarding meetings.
Scrutinizes documents to determine actions/information/other documents required
for meetings. Collects and compiles all necessary documents for the manager to
inform him/her on the contents. Records minutes/decisions and communicates to
relevant role-players, follow-up on progress made. Prepares briefing notes for the
manager as required; and coordinates logistical arrangements for meetings when
required. Support the manager with the administration of the manager’s budget.
Collects and coordinates all the documents that relate to the manager’s budget.
Assists manager in determining funding requirements for purposes of MTEF
submissions. Keeps record of expenditure commitments, monitors expenditure and
alerts manager of possible over and under spending. Checks and correlates BAS
reports to ensure that expenditure is allocated correctly. Identifies the need to move
funds between items, consults with the manager and compiles draft memos for this
purpose; and compares the MTEF allocation with the requested budget and informs
the manager of changes. Studies the relevant Public Service and departmental
prescripts/policies and other documents and ensure that the application thereof is
understood properly. Remains up to date with regard to the prescripts/policies and
procedures applicable to his/her work terrain to ensure efficient and effective
support to the manager; and remains abreast with the procedures and processes
that apply in the office of the manager.
ENQUIRIES
Mr M Mahlangu Tel No: (012) 748 6317
