GOVERNMENT TECHNICAL ADVISORY CENTRE (GTAC)
APPLICATIONS
Potential candidates may apply online on the GTAC website at
https://www.gtac.gov.za/careers. Please visit the GTAC website at
www.gtac.gov.za for more information. NB only online applications will be
acceptable.
CLOSING DATE
04 August 2023 at 12h00 pm
NOTE
Only South African Citizens, and Permanent Residents need apply as per PSR
2016. Applications should be accompanied by a duly completed and signed
Z83 form (obtainable from any Public Service department). The post title and
reference number must be clearly indicated on the Z83 form. A recent
comprehensive CV should be submitted. Certified copies of qualifications and
other relevant documents will only be limited to shortlisted candidates which
will be submitted to HR on or before the day of the interview. Short listed
candidates must make themselves available for a panel interview on the date
determined by the GTAC. All short-listed candidates will be subjected to
personnel suitability checks and the successful candidate will undergo the SMS
Competency Assessment and security vetting in order to confirm employment.
Late applications, and those not meeting the requirements, will not be
considered. If you have not received feedback from the GTAC within 2 months
of the closing date, please regard your application as unsuccessful. Note: The
GTAC reserves the right to fill or not fill the advertised post. The DPSA Directive
on Compulsory Capacity Development, Mandatory Training Days and
Minimum requirements was amended with effective date of 01 April 2020.
According to the directive requirement for appointment at SMS level will be
completed upon receiving the Senior Management Pre-entry programme as
endorsed by the National School of Government. The applicant should
therefore have a proof that they have registered the for the Pre-entry certificate
and have completed the course before the appointment. The cost of the preentry certificate is for the candidate’s expense. To access the pre-certificate
course, please visit: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Failure to upload CV and Z83 will results in disqualification.
MANAGEMENT ECHELON
DIRECTOR: PROFESSIONAL SERVICES SOURCING AND ACQUISITION
MANAGEMENT REF NO: G14/2023
Term: Permanent
SALARY
R1 162 200 per annum (Level 13), all-inclusive package PSR 44 will apply for
applicants already earning in the salary level.
CENTRE
Pretoria
REQUIREMENTS
A degree (NQF level 7 qualification) in Supply Chain Management, Finance,
Public Administration, or related fields. A minimum of 8-10 years’ experience
in acquisition and contract management at least 5 years’ experience at Middle
management level. Experience in the public service and Specialized
Procurement Services is essential and would be an advantage. Competencies
required: Administrative Operations: Knowledge, capabilities and practices
associated with the support of administrative and management activities to
facilitate organisational and mission goals and objectives. This competency
requires knowledge of the appropriate rules, regulations, processes and
associated systems within various enabling functions which may include
human resources management, resource management, employee support
services, documentation, procurement, contract and financial management.
Legislative knowledge: Knowledge of the Public Finance Management Act and
related Treasury regulations pertaining to procurement and contract
management, and DPSA regulations pertaining to contracting of consultants,
the PPPFA and its Regulations and the National Treasury Prescripts. People
Development and Management: Knowledge of mobilising people to work
toward a shared purpose in the best interests of the public, the department and
its clients, This entails attracting, supporting, developing and retaining a
talented and diverse workforce. Demonstrates concern for individual
differences and employee morale and fosters employee development through
responsible sharing, learning and training opportunities. Project Management:
Knowledge of the principles, methods, or tools for developing, scheduling coordinating, and managing projects and resources, including monitoring, and
inspecting costs, work, and service provider performance. Supply Chain
Management: The candidate must display knowledge and experience in the
design, planning, execution, control and monitoring of all activities involved in
sourcing, acquisition and contract management. This shall include coordination
and collaboration with relevant stakeholders, partners, which can be suppliers,
intermediaries, third party service providers, and customers. It integrates
supply and demand management within and across the organisation. Client
Service Orientation: Demonstration of Client-service orientation and ability to
support and/ or serving others, to meet their needs. It means focussing on
discovering those needs, figuring out how to best meet them as well as putting
into practice the Batho Pele spirit. The term “clients” refers to both internal and
external clients.
DUTIES
To manage the strategic sourcing, acquisition and contracting of professional
services on behalf of GTAC projects. Provision of end-to-end support in the
procurement value chain. Planning and Operations Management: Contribute
to the development of the PSP business plan, and develop, implement,
maintain and report on the Directorate annual workplans, budget and
performance indicators. Manage and support capacity, productivity and
performance management of staff including providing recommendations for the
establishment of posts, assisting with the recruitment of staff, delegating work,
and assisting with performance plans, performance reviews, development of
competence, and resolving issues. Manage the office administration and
assets management including planning utilization and auditing of office
resources and assets, development and implementation of the PSP document
management and filling plan. Governance and Performance Management:
Manage the establishment of framework and internal controls for the
management, in compliance with PFMA regulations, of professional services
procurement including, policies and procedures, business processes,
guidelines and templates, panel registers, risk mitigation strategies. Manage
the implementation, compliance and relevance of the frameworks and internal
controls including; lodging all documents on the GTA policy management
system, organising and facilitating capacity-building workshops for and
providing support to GTAC project managers on the procurement of
professionals services, monitoring and addressing issues of non-compliance
to the policies, conducting periodic reviews of policies in line with changes to
legislation, collective agreements and organisational environment changes,
supporting audits, and implementing findings. Manage continuous
improvement of the services and processing including researching and
benchmarking services against best-practices, evaluating services against
stakeholder and business needs, organising and or conducting research on
latest trends and compiling reports, attending Treasury workshops to ensure
that all legislative and regulatory frameworks are updated, building
interdepartmental network groups for reference and benchmarking, and
knowledge exchange and sharing. GTAC Professional Services Provider
Panel Registers Management: Manage the panel register databases including
the: coding and organizing, performance and integrity, accessibility and
utilisation issues. Manage the annual panel register audits and reporting on
the: use of service providers, Employment Equity profile of service providers,
sectors needing capacitation and scarce skills. Manage the maintenance and
updating of service provider information and compliance status as required.
Manage the research, identification and reporting on scarce skill service
providers not registered with GTAC. Manage the verification and registration
of service providers. GTAC Projects Capacitation Support and Advice: Manage
the establishment and maintenance of stakeholder relationships and
consultation with GTAC programme heads and monitor and ensure the
resolution of client queries. Manage the provision of inputs on standard project
rates for GTAC service providers including historical cost analysis and future
costs forecasting. Manage the costing, budgeting and charge out rate
determination for GTAC advisors across the project environment. Professional
Services Provider Sourcing: Manage the analysis and planning for GTAC
projects capacitation including; needs analysis, availability analysis,
capacitation costings including historical cost analysis and future costs
forecasting. Manage the capturing of project capacitation agreements into PSP
capacitation planning schedule. Manage the sourcing of professional service
providers including the preparation of requests for proposals (RFPs),
conducting panel searches, distributing and advertising RFPs. Manage the
sourcing of professional service providers proposal including receipt logging
and compliance checking of proposal, packaging and submission proposals to
bid committee (BSC), Professional Services Provider Acquisition: Manage the
coordination and administration of GTAC bid committees functions, the bid
evaluation and adjudication processes. Manage the provision of secretariat
services to bid committees including scheduling of meetings, preparing and
distributing documentation, minuting and documenting decisions. Manage the
preparation and distribution of notifications to non-successful bidders. Manage
the consolidation of all bid documentation and preparation of summary reports.
Manage the tracking, administration, filing and maintenance of all bid
documents for auditing purposes including: bid specifications, provider
proposals and related documentation, bid committee documents including bid
evaluation and adjudication decisions and award notes. Professional Services
Provider Contracts Production: Manage the preparation and signing of service
provider contracts and allocation of contract numbers. Manage the registration
and lodging of service provider contracts, and inputting of information and
baseline data. Manage the induction of service providers on GTAC contract
management processes and practices. Contracts Performance Monitoring and
Evaluation: Manage the identification of contract management risks and
develop risk mitigation strategies. Manage the development and
implementation of contract performance definitions and risk management and
measurement criteria. Manage the tracking, monitoring and evaluation of
services rendered and deliverables against contract stipulations. Manage the
preparation of recommendations and/or evaluation of requests, as required, for
extensions and changes to contract scope, time and budget. Manage the
preparation of addendums to contracts and update contract schedules as
approved. Manage the preparation of reports on contracts performance, age
analysis and emerging risks where relevant. Contracts Payments
Management: Manage the resolution of invoice issues and/or support service
provider queries resolutions regarding payments. Manage the support for
updating and maintenance of contract schedules for commitments. Contracts
Adjustments and Closure Management: Manage the processing,
administration and implementation, as required, of contract adjustments
including extensions and changes to scope, time and budget addendums to
contracts and updating of contract schedules as approved. Manage the closure
of contracts including the: system close-out, production and submission of
contract performance and closure reports, filing and archiving of contract
documents. Compliance Management: CR&PM Governance and Performance
Management Support the establishment of internal controls for the
management, in compliance with PFMA regulations, of contract risk and
performance management including: policies and procedures, business
processes, guidelines and templates, contract management system, SCM risk
mitigation strategies. Implement, comply with and maintain the relevance of the
CR&PM internal controls including facilitating capacity-building workshops and
providing support to GTAC project managers on the sourcing of professional
services. Monitoring and addressing issues of non-compliance to the policies.
Conducting periodic reviews of policies in line with changes to legislation,
collective agreements, and organisational environment changes. Supporting
CR&PM audits and implement findings. Contract Performance monitoring and
evaluation: Identify SCM management risk and develop risk mitigation
strategies and reporting. Develop and implement SCM compliance tools,
measurement compliance in line with SCM prescripts and reporting. Prepare
and supply CR&PM information and documents for compliance checking and
auditing purposes. Information Management and Reporting: Manage the
administration and quality assurance of information and data including
inputting of information and baseline data, maintenance and security of
records. Manage the preparation and supply of information and documents for
compliance checking and auditing purposes. Manage the preparation and
submission of reports including monthly reports, quarterly overview reports
including summary narrative on APP progress, annual performance plan
reports. Manage the provision of information for inclusion in the: GTAC annual
report, GBS, BCS and other donor funding reports. Manage the knowledge and
learnings resulting from the application of methods practices, practices and
approaches including the: capturing and analysis of lessons learnt, producing
reports, submitting information for publishing on the GTAC website,
implementation of lessons learnt into service provider sourcing and acquisition
practices. Manage the preparation and provision of information and documents
for, and implement decisions of, the GTAC committees including the: Executive
Committee (EXCO), Management Committee (MANCO), Projects Selection
and Allocation Committee (PSAC), Governance and Risk Management SubCommittee and internal/ external assurance providers (Auditor General).
ENQUIRIES
Kaizer Malakoane at (066) 250 7072
